Vacancy Administrative Assistant

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Administrative Assistant
Job Description:
Administrative Assistant duties and responsibilities include providing administrative
support to ensure efficient operation in the office and the work site. Supports managers
and employees through a variety of tasks related to construction. Responsible for
confidential and time-sensitive material. Familiar with a variety of administrative
concepts and procedures. Ability to communicate effectively via phone and email.
Ensuring all Administrative Assistant duties are completed accurately and delivered
with high quality and promptly. Rely on experience and judgment to plan and
accomplish goals, and a wide degree of creativity and latitude is expected. Reports to a Manager.

● Answer and direct phone calls
● Organize and schedule meetings and appointments
● Maintain various contact lists
● Produce and distribute correspondence memos, letters, faxes, and forms
● Assist in the preparation of regularly scheduled reports
● Develop and maintain a filing system
● Prepare instructional memos
● Book travel arrangements and order office supplies
● Perform various data entry assignments in Quick books and other software programs
● Prepare forms and applications for government contracts in the United States
● Prepare and monitor invoices in Quickbooks
● Ensure proper operation of the office by keeping office space clean and organised and in
compliance with company policy
● Contribute to team effort by accomplishing related results as needed
● Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
● Write letters and emails on behalf of other office staff
● Maintain electronic and manual filing system
● Manage staff appointments
● Maintain up-to-date employee holiday records
● Coordinate repairs to office equipment
● Assist with various task involving social media
● Knowledge of office management systems and procedures
● Excellent time management skills and ability to multitask and prioritize work
● Attention to detail and problem-solving skills
● Excellent written and verbal communication skills; telephone etiquette
● Strong organizational and planning skill
● Google Suite
● Beginner to intermediate spreadsheet skills
● Professionalism and team player

Administrative Assistant
General Job requirements to be considered before applying:
1. Employees are expected to work 40 hours a week and overtime when
2. The work week is Monday through Saturday with one off day
3. Working shifts are 8 hours a day. Eight-hour shifts will be between
the hours of 8 am and 7 pm.
4. The office is a 10-minute walk from the bus stop on the Gros Islet
5. Overtime is generally required from November to April
To apply, send your information to Deadline for
submission is January 15th, 2023.

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