THE SAGICOR FINANCE INC.
POSITION DESCRIPTION & PERFORMANCE STANDARDS
Company: Sagicor Finance Inc.
Position Title: Accounts Manager
Department: Administration
Reports To: General Manager
Start Date: October 1st




NATURE & SCOPE OF FUNCTIONS:
To maintain appropriate accounting records, and to produce accurate and timely monthly financial statements and reports for the effective and efficient performance of the Company; to assist in the preparation of annual budgets; technologies; special projects; and, to supervise the office staff.
POSITIONS DIRECTLY SUPERVISED:
Receptionist/Cashier
Computer Operator/Systems Administrator
Accounts Assistant
QUALIFICATIONS & EXPERIENCE REQUIRED:
An Accounting qualification (ACCA, CGA) and at least 5 years' experience in a similar position. Previous management experience.
SKILLS AND OTHER ATTRIBUTES:
Good analytical, interpersonal and communication skills, computer literate.
Major Responsibilities:
1. To prepare monthly financial statements for submission to the GM & other related parties.
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Quarterly Financial statements are prepared according to established accounting standards and are submitted to the General Manager by the 5th’ of the following month.
b. Reports are received from the Computer Operator/Systems Administrator by the 2nd working day of the following month.
c. Statements are prepared according to established accounting standards.
d. Quarterly accurate Reporting Packages for Head Office are forwarded within 5 working days of the following month
e. All taxes and employee tax returns are correctly calculated and paid based on the relevant tax codes.
2. To supervise preparation of various reports
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN;
a. Reports are prepared for submission to Head Office & the Central Bank within the deadlines set by the respective authority ensuring that SFI is operating within company policy & the guidelines of the Central Bank - on a monthly and a quarterly basis - listing depositors, loans, capital adequacy, liquidity table, gap analysis, etc.
b. Bank statements are appropriately reconciled as soon as they are received
from the Bank.
c. Sundry general ledger accounts are balanced and reconciled monthly.
3. To assist in the preparation of the annual budgets & cash flows
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Budgets are prepared according to specified budget guidelines in collaboration with the General Manager for presentation to SFI’s Board of Directors & Head Office - on the 1st of December for the following year and should be revised and submitted on the 1st of July annually.
4. To maintain the General Ledger for SFI on a monthly basis




SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. All postings are made to the general ledger on a daily basis.
b. All sub-ledgers are reconciled to the general ledger on a daily basis.
c. All suspense accounts are zero balanced at the end of the day.
d. Monthly financial accounts are printed, scrutinized, and corrected where
necessary.
e. Corrected monthly accounts are submitted to the General Manager for review
no later than the 10th day of the following month.
f. All general ledger accounts are analyzed/ reconciled on a monthly basis.
5. To maintain the Fixed Assets Register for SFI
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. All additions during the month are entered in the register on a monthly basis.
b. All disposals during the month are entered in the register and calculation of gains/losses on disposals are properly journalized on a monthly basis.
c. Depreciation is calculated on a monthly basis and properly journalized.
d. A Monthly reconciliation between the fixed asset register and the general ledger is completed no later than the 15th day of the following month.
e. Ensure that all Fixed Assets are insured at replacement cost and all insurance policies are in-force
6. To co-ordinate preparation of annual financial statements.
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. To accurately prepare & submit management accounts within 4 working days of month-end
b. To accurately prepare & submit to head office reporting packages within 5 working days of month-end
c. To accurately prepare and submit to head office loan & investment ECLs as stipulated by head office
d. To reconcile all general ledger interest accrual and suspense accounts
e. Negotiate annual audit fees.
f. Liaise with audit team to ensure that information required is ready for annual
audit.
g. All schedules and pertinent information are prepared to ensure minimal
disruption of regular operations during annual audit.
h. Audit is completed by statutory deadline and filings for corporation tax are
made on time.




i. Maintain a competent knowledge base of new accounting & regulatory rules, eg: IFRS 9 & 16, along with the Banking Act & ECCB guidelines relating to accounting, including concerns for the treatment of impaired assets & levels of provisioning
7. To approve all monthly bills for payment on behalf of The Sagicor Finance Inc.
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. All invoices are received from suppliers and are reviewed for accuracy, and authorization for payments is sought from the General Manager.
b. All invoices are approved for accuracy and account coding.
c. Telephone and fax invoices are analyzed re: personal calls and ensure that authorization is provided prior to payment.
d. All the necessary capital purchase invoices are photocopied in duplicate
8. To ensure that there are appropriate recording systems in place at all times for the receipt of cash (over-the-counter, ACH, direct debit).
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Systems are in place to ensure adequate security and integrity for the cash and cheques received regardless of medium.
b. Receipts are checked against the General Ledger daily.
c. The system is reviewed on a continuing basis and any corrective action is put in
place to counter any deficiencies
d. ACH, Wire Transfers (debit & credit), Payroll & Direct Credit, Block Chain transactions are accurately processed
9. To participate in the recruitment, performance management and discipline of staff in the company, and to supervise and coordinate the work of the administrative staff.
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Appropriate staff is in place with the right skills, knowledge and attitudes.
b. Staff is appropriately trained and developed to carry out the functions of the jobs.
c. Staff and work are appropriately allocated to ensure the reduction of overtime.
d. Staff is appraised at least once a year and training and development needs are identified.
e. The Company's rules and regulations are enforced through appropriate
discipline of staff.
10. To ensure that all insurances relating to the SFI are appropriately covered:
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a) Insurance coverage are kept up to date and are paid on a timely basis
b) An annual review is conducted on all insurances: outlining all existing items or areas that are exposed to risk and to identify any new items or areas that may require coverage.
11. To perform any other duties as requested by the General Manager.
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Any accounting duties as requested by the General Manager, are completed on a timely basis.
b. Support is provided to other members of the Administration department as required.
c. All assignments are carried out to agreed standards.
d. Support & direction/review is provided for Special Projects
e. Support & direction/review is provided for new Banking & IT Systems
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