Company: Tours n Travel

Vacancy: Accounts Clerk

Job Description – Accounts Clerk
Tours n Travel AgencyLocation: Cox & Company Building, Cadet Street, Castries, Saint Lucia

Deadline: June 15th, 2025
Reporting To: Financial Director
Employment Type: Full-Time

Responsibilities
1. To support the financial operations of Tours n Travel by processing accounting
transactions, maintaining accurate financial records, assisting in the preparation and
review of financial statements, managing petty cash, responding to customer and supplier
inquiries, and liaising with stakeholders such as travel agents and service providers, in
order to ensure timely reporting, operational efficiency, compliance with accounting
standards, and high-quality service delivery.

2. This position is supervised by the Financial Director, and liaises with Travel Agents,
Hotels, Airlines, Ferry Services, and other relevant stakeholders.

Duties and Tasks
1. To process accounting transactions such as customer invoices, vendor bills, and purchase
orders using accounting software and internal approval protocols.

2. To respond to financial inquiries or concerns from clients, suppliers, and internal staff via
email, phone, or in-person communication, in accordance with customer service
guidelines, to resolve issues efficiently and promote client satisfaction.

3. To maintain an organized and up-to-date records management system by sorting, coding,
scanning, and filing receipts, invoices, payment vouchers, and related financial
documents, in compliance with standard accounting practices and internal audit
requirements, to ensure accessibility, accountability, and compliance.

4. To monitor petty cash transactions and prepare reconciliations and replenishment
requests, in accordance with company policy, to support the agency’s day-to-day
operational needs and maintain financial control.5. To assist in the preparation of financial reports such as weekly revenue summaries,
monthly expense reports, and cash flow updates, using data extracted from booking
systems and financial records, to aid management in monitoring financial performance
and making informed decisions.

6. To assist in the creation and periodic review of financial statements, including income
statements, balance sheets, and cash flow reports, by compiling and verifying accounting
data, to ensure accurate financial reporting and support strategic business decision-
making.7. To prepare status reports on assigned accounting tasks or outstanding financial matters in
accordance with supervisory requests, to track progress, enable accountability, and
support continuous improvement in financial operations.

8. To perform any other job-related duties assigned by management, to support the efficient
functioning of the Accounts Department and the wider goals of the agency.Working Conditions

1. Nature of Appointment: The appointment is full-time and may require occasional
overtime, particularly during peak travel periods, end-of-month, and year-end financial
reporting cycles.

2. Reporting Structure: The Accounts Clerk reports directly to the Finance Manager.

3. Hours of Work: The standard work week is Monday to Friday, 8:00 a.m. to 4:30 p.m.,
with a one-hour lunch break. Flexibility may be required to accommodate urgent
financial tasks or customer service needs.

4. Work Environment: Duties are primarily performed in an office environment equipped
with computers and standard office equipment.

5. Confidentiality: The Accounts Clerk is required to maintain strict confidentiality of all
company financial data, employee information, and client records, in line with company
policy and data protection regulations.

6. Code of Conduct: The officer must demonstrate professionalism, punctuality, accuracy,
and integrity always and comply with the organization’s policies, procedures, and code of
ethics.

7. Performance Assessment: Performance will be evaluated based on the timely and
accurate completion of assigned duties, adherence to financial procedures,
communication effectiveness, and overall contribution to departmental goals.

8. Probationary Period: A probationary period of six (6) months applies, during which
performance and suitability for the position will be assessed.Knowledge, Skills and Abilities
Knowledge:
1. Working knowledge of basic accounting principles and procedures.
2. Familiarity with accounting software (e.g., QuickBooks, Sage, or similar platforms).
3. Understanding financial document processing, including invoicing, receipts,
reconciliations, and petty cash management.
4. Knowledge of customer service principles and practices in a commercial or client-facing
environment.
5. Awareness of data confidentiality, integrity, and financial record-keeping standards.
6. Basic understanding of the travel and tourism industry operations is an asset.

Skills:
1. Proficient in Microsoft Office Suite, especially Excel and Word.
2. Strong numerical and data entry skills with high accuracy.
3. Excellent verbal and written communication skills.
4. Strong organizational and time-management skills.
5. Effective interpersonal and customer service skills.
6. Ability to prioritize tasks and meet deadlines under pressure.Abilities:
1. Ability to process financial transactions with speed and accuracy.
2. Ability to liaise professionally with customers, suppliers, banks, and other stakeholders.
3. Ability to handle confidential information with integrity and discretion.
4. Ability to adapt to changes in procedures, technology, or team structure.
5. Ability to work independently and as part of a team to support departmental goals.
6. Ability to identify and report discrepancies in financial records promptly.

Qualifications and Job Experience
Minimum five (5) GCE/CXC passes, of which should be English Language and Mathematics, or
three (3) years’ relevant professional Accounting experience.

Salary
The salary for this position will be determined based on the candidate’s qualifications, relevant
experience, and alignment with the company’s compensation structure.

Contact Information
To apply for this position:
1. Email your curriculum vitae / resume and cover letter to toursntravel758@gmail.com or
tourstravel1@candw.lc .