Purchasing & Procurement Officer no later than 31st May 2023

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Purchasing & Procurement Officer
The Procurement Clerk (PPO) is responsible for buying the goods distributed by the company at the most competitive price, with the responsibility of maintaining inventory levels, generating weekly and monthly stock and sales reports. As such, the PPO is responsible for part of the company’ supply chain operations including planning, procurement, contracting, import of goods and managing inventory. The aim is to monitor and reduce purchase variances to meet profit objectives. You are required to communicate with all departmental heads to make sure items are replenished and maintain proper levels. You are responsible for ensuring the company’s inventory is maintained at optimal levels, and oversee its flow in and out of the warehouse, in accordance with company’s standard operating procedures

Key responsibilities include:
Ensure timely submission of purchase orders to company’s suppliers to ensure optimum stock levels, using stock and sales analysis and taking due account of freight transit time, and in-transit purchase orders
Evaluate current and new suppliers to determine optimal setup for supply contracts, considering costs, delivery times, product quality and available inventory
Forecast future levels of demand for products and price trends; conduct market analysis, monitor competitors’ prices, and identify possible growth areas, when preparing product costing, for management’s review and approval.
Keep a constant check on stock levels and the rate of stock depletion.
Review purchase orders for proper authorization and compliance with organisational policy and procedures
Oversee fulfillment of supply contracts by verifying quantity and quality of incoming shipments, checking invoices for accuracy, ensuring compliance with contractual regulations, and working with vendors as necessary to resolve any discrepancies
Conduct research to ascertain that suppliers are offering best terms in terms of cost, freight charges, delivery schedules and quality.
Measure and manage the supplier cost, quality, reliability, and delivery performance
Develop and maintain strategic relationships with new and key suppliers
Ensure timely payment by the Finance Department of invoices within agreed terms.
Maintain suppliers contract files
Produce regular reports on purchase commitments, costs, and delivery performance
Identify continuous improvements to purchasing processes in line with changing organizational needs and market conditions
Maintain close work relations with company’s broker, in ensuring requisite supporting supplier and shipping documents are secured in a timely manner, and the logistics process is seamless.
Ensure all goods entering company’s warehouse are accounted for and accurately entered in company’s system, reflecting GRN report, and in a timely manner.
Provides routine management data with the effective use of a stock and sales report which guides and determines the reorder levels and reorder points for each supplier and brand
Education and Experience
Degree (or working towards one) in business, operations management, or related field
Minimum of three years’ experience in purchasing and procurement in the distribution sector
Knowledge of laws and regulations relating to procurement and contracts
Understanding of customs brokerage practices
Financial acumen
High competency level in MS Office applications
Knowledge of purchasing and supply chain systems, LEAN principles of planning and MRP/ERP systems would be an asset

Key Competencies/Skills:
Good oral and written communication skills;
Strong analytical skills;
Solid understanding of supply chain concepts and supplier analysis methods
Commercial awareness;
The ability to adapt to different client needs and to develop and maintain successful working relationships;
An excellent standard of numeracy to analyze facts and figures;
A flair for negotiation and networking;
The ability to make important decisions and cope with the pressure of demanding targets and tight deadlines;
A confident and mature approach;
Tact and diplomacy.
Strong interpersonal skills and decision-making ability
Solid understanding of supply chain concepts and supplier analysis methods
To apply please email your CV along with a cover letter to vacanciesfcl@gmail.com no later than 31st May 2023.

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