Department Administration
Job Title Administrative Secretary
Reports To General Manager
Position
Summary
The successful candidate will work closely with the General Manager
carrying out clerical, phone and administrative responsibilities while
simultaneously representing the executive office




Duties And
Responsibilities
Include
• Act as the point of contact among executives, employees, clients, and
other external partners
• Manage information flow in a timely and accurate manner
• Manage the General Manager’s calendar and set up meetings
• Assist in the Weddings & Events Department whenever necessary
• Act as an office administrator by keeping up with office supply
inventory
• Format information for internal and external communication –
memos, emails, presentations, reports, and other documents.




• Record and prepare minutes of meetings attended
• Screen and direct phone calls & distribute correspondence to the
relevant persons
• Organize and maintain the office filing system
• Provide support to other departments whenever necessary
Skills Able to effectively communicate in English, in both written and oral
forms.
Familiarity with office organization and optimization techniques
High degree of multi-tasking and time management capability
Integrity and professionalism
Proficiency in MS Office
Qualifications Education
High School or equivalent education required. Formal training in office
administration, secretarial work, or other related fields.
Experience
Minimum of 2 years’ proven work experience as a Secretary or
Administrative Assistant or any related field
Applications may be sent to hr@baygardensresorts.com no later than Monday 14
th February
2022. Only suitably qualified applicants may be contacted for interview.