U.S. Peace Corps - Temporary Administrative Assistant
Position Title: Temporary Administrative Assistant
Salary Grade is based on U.S. Mission Local Compensation Plan
Closing Date: March 5, 2020
Position Type: 12 Week Personal Services Contract
Work Hours: 8:30 am to 5:00 pm, Monday - Friday (40 Hours per week)
Duty Station: Peace Corps Office is located in Rodney Bay, Saint Lucia
Salary Grade is based on U.S. Mission Local Compensation Plan
Closing Date: March 5, 2020
Position Type: 12 Week Personal Services Contract
Work Hours: 8:30 am to 5:00 pm, Monday - Friday (40 Hours per week)
Duty Station: Peace Corps Office is located in Rodney Bay, Saint Lucia
Basic Function of Position
This position works under the supervision of the Director of Managing and Operations (DMO)
This position will provide general administrative and financial support to the Peace Corps/Eastern Caribbean Post based in St. Lucia. The contractor will be supervised by the Director of Management and Operations (DMO), and provide support services to the administrative team.
Major Duties:
Administrative
Administrative
- Review staff Time and Attendance records for accuracy and policy compliance; make recommendation to the DMO for approval
- Conduct routine filing, including financial and volunteer forms
- Assist with scheduling appointments, preparing documents and other secretarial taks
- Other administrative duties as assigned by the DMO or temporary Financial Assistant
Financial
- Review biweekly payroll report for accuracy and makes recommendation to DMO for approval
- Solicit quotations form vendors for goods and/or services; prepare subsequent work order supply request
- Receives and tracks invoices for payment, logging and reconciling each invoice
- Contacts vendors to obtain pending invoices
- Send EFT confirmations to vendors when payment has been ade
- Other financial tasks, as assigned by the DMO or temporary Financial Assistant
Volunteer Support
- Review twice-monthly Volunteer payment report and makes recommendation to DMO for approval
- Other Volunteer support functions, as assigned by the DMO or temporary Financial Assistant
Additional Duties
May serve as back up to the Receptionist, Executive Assistant, or Travel Assistant as needed
Safety and Security: Immediately communicates Volunteer safety and security concerns and issues to the Safety and Security Manager (SSM) and Country Director. Knowledgeable and support of Peace Corps safety and security policies and procedures, including the timely reporting of suspicious incidents, persons or articles.
Minimum Qualifications: An Associates-level degree in Accounting or Business Management, and at least one year of experience in a business setting is required.
Wage and Benefits
Wage: XCD $688 per week for 12 weeks
Benefits include US and local holidays
POSITION WILL BE SUBJECT TO SECURITY BACKGROUND CHECK
Wage: XCD $688 per week for 12 weeks
Benefits include US and local holidays
POSITION WILL BE SUBJECT TO SECURITY BACKGROUND CHECK
Application Process
- A cover letter or brief letter of interest
- A Curriculum Vitae (CV) or Professional Resume that directly addresses minimum qualifications listed above
- The names and contact information of three references
Please submit your cover letter, CV and references by email to LC-HR@peacecorps.gov. Subject line of the email must read PEACE CORPS TEMP_AA-SLU
No phone calls please. ALL applications must be received via email. Applications submitted after the deadline will not be considered. For additional information, email: LC-HR@peacecorps.gov
The closing date for applications is March 5, 2020
For additional information regarding Peace Corps, please visit our website at https://www.peacecorps.gov/eastern-caribbean/
