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Government of Saint Lucia - Development of a Community-Based Policing Training Manual
THE GOVERNMENT OF SAINT LUCIA
YOUTH EMPOWERMENT PROJECT
CONSULTANCY SERVICES FOR DEVELOPMENT OF COMMUNITY-BASED POLICING TRAINING MANUAL
REQUEST FOR EXPRESSIONS OF INTEREST
The Government of Saint Lucia (GOSL) has received financing from the Caribbean Development Bank (CDB) towards the implementation of the Youth Empowerment Project (YEP) and intends to apply a portion of the proceeds of this financing to eligible payments under a contract for which this invitation is issued. Payments by CDB will be made only at the request of GOSL and upon approval by the CDB, and will be subject in all respects to the terms and conditions of the Financing Agreement. The Financing Agreement prohibits withdrawal from the financing account for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import, to the knowledge of the CDB, is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations. No party other than GOSL shall derive any rights from the Financing Agreement or have any claim to the proceeds of the Financing.
The Ministry of Equity, Social Justice, Local Government and Empowerment, the Executing Agency, now wishes to procure consultancy services for the Development of a Community-Based Policing Training Manual.
The main objective of the consultancy is to improve the strategic and operational efficiency and effectiveness of the Community Relations Branch (CRB) of the Royal Saint Lucia Police Force. The duration of the assignment is expected to be for a six (06) month period.
The Ministry of Equity, Social Justice, Local Government and Empowerment, the Executing Agency, now invites interested eligible consulting firms to submit Expressions of Interest for the provision of these consultancy services.
Consultants shall be eligible to participate if:
(a) in the case of a body corporate, it is legally incorporated or otherwise organised in an eligible country, has its principal place of business in an eligible country and is more than
50 per cent beneficially owned by citizen(s) and/or bona fide resident(s) of eligible country(ies) or by a body(ies) corporate meeting these requirements;
(b) in the case of unincorporated firms, the persons are citizens or bona fide residents of an eligible country; and
(c) in all cases, the consultant has no arrangement and undertakes not to make any arrangements, whereby any substantial part of the net profits or other tangible benefits of the contract will accrue or be paid to a person not a citizen or bona fide resident of an eligible country.
Eligible countries are member countries of CDB.
The attention of interested Consultants is drawn to paragraph 1.9 of CDB’s Guidelines for the Selection and Engagement of Consultants (2011), setting forth CDB’s policy on conflict of interest.
In the assessment of submissions, consideration will be given to technical competence, qualifications and experience, local and regional experience on similar assignments, financial capability and existing commitments. All information must be submitted in English.
Five (05)hard copies of the Expressions of Interest must be received at the first address below no later than 1600 hours on December 05th, 2019 and one (1) hard copy must be sent simultaneously to CDB at the second address below. The sealed envelope containing each submission should include the name and address of the applicant and shall be clearly marked “Expression of Interest – Consultancy Services for Development of Community- Based Policing Training Manual – Youth Empowerment Project”.
Following the assessment of submissions, a short-list of not less than three and not more than six applicants will be provided with full terms of reference and invited to submit technical and financial proposals to undertake the assignment. GOSL reserves the right to accept or reject late applications or to cancel the present invitation partially or in its entirety. It will not be bound to assign any reason for not short-listing any applicant and will not defray any costs incurred by any applicant in the preparation and submission of Expressions of Interest.
- Secretary Central Tenders Board
Office of Director of Finance
Ministry of Finance, Economic Growth,
Job Creation, External affairs and Public Service
2nd Floor, Finance Administrative Centre
Point Seraphine, Castries
- The Procurement Officer
Caribbean Development Bank
Wildey, St. Michael
Barbados W. I.
Tel 1-246) 431-1600
Fax: (1-246) 426-7269
TERMS OF REFERENCE
COMMUNITY-BASED POLICING TRAINING MANUAL
1.01 The Government of Saint Lucia (GOSL) has requested assistance from the Caribbean Development Bank (CDB) in financing "a project, which would respond to the challenges facing vulnerable groups particularly youth- at- risk " in Castries, Saint Lucia (the Project). The Project will consider an integrated youth empowerment model that supports the expansion of, and access to, existing social services as well as the development and implementation of new services aimed at reducing social exclusion among children, youth and families in Castries. The Project will be implemented by the Ministry of Equity, Social Justice, Local Government and Empowerment (MESJLGE).
1.02 Over the last 20 years, the Community Relations Branch (CRB) of the Saint Lucia Royal Police Force (RSLPF) has been attempting to implement a more targeted and proactive programme to empower communities, build community trust and assist the community to target and address particular problems rather than traditional policing approaches that emphasize general tactics such as preventive patrol and rapid response.
2.01 The primary objective of the Project is to assist GOSL to improve the strategic and operational efficiency and effectiveness of the CRB of the RSLPF.
3.01 The Consultant(s) is expected to utilize various methods that will facilitate successful completion of the assignment to include:
(a) Review of existing documentation related to Community-Based Policing (CBP) in Saint Lucia.
(b) Facilitation of meetings and consultations with critical stakeholders including selected communities, the Ministry of Home Affairs, Justice and National Security, private sector, civil society, and Police Officers.
(c) Field study and investigations.
4. SCOPE OF WORK
4.01 The Consultant(s) will report to the Project Coordinator and will work collaboratively with the Permanent Secretary in the Ministry of Home Affairs, Justice and National Security and the Officer(s) Assigned by the Commissioner of Police and other stakeholders. The Consultant(s) is required to analyze the key constraints, deficiencies and gaps in the Community Relations Branch (CRB) of the Royal Saint Lucia Police Force and propose recommendations for the improved effectiveness and efficiency of the CRB in the planning, development and design and implementation of community based policing.
The specific activities to be undertaken include:
(a) A review of the RSLPF initiatives and documents on Community Based Policing (CBP) and their mandate, functions, performance and corporate plan;
(b) An evaluation of the organizational structure of the Community Relations Branch and identification of key challenges to effectiveness and efficiency of operations;
(c) A comprehensive review of CRB policies and strategies, its human resource and operational performance;
(d) Analysis of current strengths and weaknesses of CRB systems for providing technical leadership and its ability to ensure the development and implementation of CRB interventions to respond to the different concerns of children, youth, women and men and contribute to improved security and quality of life;
(e) An assessment of regulatory frameworks and work plans of CRB, as well as the operational processes, such as work process and communication for responsiveness to gender equality;
(f) On the basis of (a) to (e) above identify the existing gaps between what presently exists and current good practices.
4.02 Based on the reviews and analyses, the Consultant(s) will:
(a) Propose general recommendations to improve the CRB effectiveness, efficiency and sustainability in delivery of CBP;
(b) Develop a Human Resource Policy and Strategy as well as a targeting system to include measurable CRB performance;
(c) Recommend a revised human resources policy and strategy with a view to providing efficiencies in staff costs without compromising the effectiveness of CRB;
(d) Formulate action plans to include cost estimates for implementation of (a) to (f) in sub-section 4.01 above;
(e) Present findings, conclusions and recommendations at a stakeholder workshop;
(f) Develop a training manual on CBP to accompany the Introductory Handbook on Policing in Saint Lucia.
5. KEY OUTPUTS/DELIVERABLES
5.01 Key outputs and deliverables will include:
(a) An inception report within two weeks of signing the contract;
(b) A Human Resource Policy and Strategy as well as a targeting system to include measurable CRB performance;
(c) An analytical report including but not limited to activities and actions referred in 4.01 and 4.02 (a) to (f) above;
(d) Action plans referred to 4.02(d);
(e) A training manual on CBP to accompany the Introductory Handbook on CBP in Saint Lucia.
(f) Two (02) consultative workshops with stakeholders to review progress made under the existing sector plan and to agree to issues and priorities to be addressed in a new plan.
(g) Report of consultation referred to in (d) above.
6. TIMING AND QUALIFICATIONS
6.01 The assignment will be conducted over a six (06) month period. The Consultant(s) should have at least a Master's Degree or equivalent professional qualification in a relevant area. Experience in the Caribbean or developing countries with similar conditions will be an asset. The Consultant(s) must also have a good understanding of CBP.
7. REPORTING REQUIREMENTS
7.01 The Consultant(s) shall be required to submit, through the Project Coordinator, three hard copies and an electronic copy of the following reports to the Ministry of Home Affairs, Justice and National Security, Commissioner of Police and the Caribbean Development Bank, for review and comments:
(a) Within two weeks of commencing the assignment, the Consultant(s) is required to submit an Inception Report.
The Inception Report shall provide details of the work programme, including any additional activities which may be deemed necessary based on initial review. The report will also detail the timing of each component of all activities to be undertaken in accordance with the Terms of Reference, the initial findings and preliminary recommendations. The relevant stakeholders will provide comments on this report within two weeks of receipt for the purpose of clarification of methodology, verification of data and agreement on approach.
The Consultant(s) will adjust the work-programme in accordance with the comments received and agreed upon;
(b) A Draft Final Report on the completed outputs/deliverables not later than twelve (12) weeks after the commencement of the deliverable. The Ministry of Home Affairs, Justice and National Security and the Caribbean Development Bank, will provide comments on this report within two weeks of receipt.
The Consultant(s) will adjust the work-programme in accordance with the comments received and agreed upon. The draft report should include: Analytical/Situational Assessment, Action Plan, a training manual on CBP to accompany the Introductory Handbook on CBP in Saint Lucia, Training Plans, and Human Resource Policy and Strategy and targeting system to measure CRB performance.
(c) A Final Report incorporating comments of relevant stakeholders within two (02) weeks of receiving such comments.
(d) Consultative Workshop Report.