Vacancy - Administrative Assistant
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace.
To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to accomplish the tasks assigned by others.
Administrative Assistant Responsibilities:
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Greet and assist visitors.
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Plan and establish work schedules, assignments, and production sequences to meet production goals.
Read and analyze charts, work orders, production schedules, and other records and reports to determine production requirements and to evaluate current production
estimates and outputs.
Enforce safety and sanitation regulations.
Administrative Assistant Requirements:
Associate’s Degree in related field.
Prior administrative experience.
Excellent computer skills, especially typing.
Attention to detail.
Familiarity with CRM software
Desire to be proactive and create a positive experience for others.
Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction.
Self Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.
Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high stress situations.
Lines of communication
You will be reporting directly to the Chief Technical Officer and company C.E.O,s.
This will be a full time position in an office setting. Hours will be from Monday to Friday 7:30 am to 4:30 pm and two Saturdays per month.
Interested person should email their resume to firstname.lastname@example.org
Application by email only
Applications must be received by November 30th, 2020
Only suitable candidates will be contacted.
Job will commence January 5th 2021
Please call 454-8997 for more information