Administrative Assistant no later than December 21, 2022.

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Vacancy Notice: Financial and Administrative Assistant
About the Company
Unite Caribbean is a Caribbean Development Cooperation consulting firm founded in 2017 committed to supporting the social, economic, and environmental development of the Caribbean.
Established in Guadeloupe (Unite Caribbean SAS) and in St. Lucia (Unite Caribbean Ltd.), with projects offices in St. Martin/Sint Maarten, Haiti and the USA, Unite Caribbean offers consultancy services and project management to public organizations and private companies that need regional technical cooperation to solve complex Caribbean development issues.




Context:
Unite Caribbean is looking for a Financial and Administrative Assistant to join their team. The ideal candidate will be highly organized and detail-oriented, with excellent communication and interpersonal skills. He or she will be responsible for a variety of administrative tasks, including scheduling meetings, making travel arrangements, preparing and distributing meeting minutes and providing general administrative support to the team as needed. The successful candidate will be a team player with the ability to work independently and take initiative when needed.
Duties & Responsibilities
1. Finance and Accounting:
Assist the Finance Officer with managing, monitoring, and tracking the company budget
Responsible for the compilation of supplier invoices
Assist with the preparation of financial / funding reports when necessary
Ensure efficient payments and disbursements according to approved policies and procedures
Work with the project team to ensure budget compliance
Verify team travel expense reports
Provide support role in internal and external audits, including preparation of documents when necessary
Follow up on issues raised by the Finance Officer to ensure compliance and resolution




2. Administration:
Provides administrative support to ensure efficient operation of the office
Provide logistical support to the team, including making travel arrangements for field activities
Serve as the first point of contact for all contract and project inquiries
Schedule internal and external meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items
Prepare and distribute correspondence, reports, presentations, and other materials as needed
Conduct research related to contract and project activities as needed
Follow up as required on requests for information and feedback from stakeholders, including where necessary follow-up on forms and survey dissemination.
Assist with report preparation including formatting and proofreading
Assist with special projects and other duties as assigned
Qualifications and Requirements:
Associate Degree in Business Management or related field
Minimum 3 years of experience in completing finance, administrative and operational tasks with a high degree of accuracy and efficiency
Good working knowledge of Microsoft Office and excellent Excel skills • Strong time management skills and multitasking ability
Excellent spoken and written English.
Must have a valid driver’s license and access to a vehicle
Contract & Remuneration:
Full-time work contract
Monthly salary range based on experience
Annual performance bonus based on ability to meet targets and deadlines with high-quality work, and contributions to company success
Location: Unite Caribbean Office in Sans Souci, Castries
Contract start date: January 9, 2022
Applications should be submitted to jobs@unite-caribbean.com no later than December 21, 2022.



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