Is seeking to fulfill the position of
INVENTORY PROCUREMENT OFFICER
JOB SUMMARY
Sourcing, purchasing and managing of inventory including tools. Ensuring appropriate documentation and reporting on stock ordered, received, and maintained, managing and delivering inventory supplies, conducting physical count of all company stock and subsequent stock reconciliations and analytical reviews.
DUTIES AND RESPONSIBILITIES
- Research, compile, review, and maintain data from suppliers, invoices, purchase orders, requisitions, transfers, and other documents in order to assess stock needs using appropriate software.
- Prepare and maintain records and reports of inventories, price lists, shortages, shipments, lead-time, expenditure, and goods used or issued.
- Source and procure inventory items both locally and internationally as required to conduct NIPRO operations.
- Liaise with the Projects and Facilities Departments to ascertain respective inventory needs.
- Establish minimum reorder levels of inventory items.
- Prepare storerooms for the arrival of new inventory, arrange to receive goods, and maintain appropriate record of deliveries and items returned.
- Examine incoming inventory items for wear or defects and expiry dates and report any damaged items to the Accounts Department.
- Compare incoming items to NIPRO’s purchase order with invoice, document variances, shortages or wrong items and attach note to receiving report.
- Organize the storeroom, pack all items to facilitate removal on a First-in, First-out (FIFO) basis and secure the storeroom after all inventory items are accounted for.
- Determine proper storage methods, identification, and stock location based on turnover, environmental factors, and physical capabilities of facilities.
- Ensure that the Computerized Maintenance Management System (EPAC) is updated daily with all goods purchased, transferred, and received as well as records of goods stored and issued.
- Issue stock based on requisitions received, follow-up on back order, short delivery or wrong delivery and make all necessary adjustments immediately.
- Conduct quarterly physical counts of stock in the storeroom, unscheduled surprise counts routinely and prepare obsolescence and slow-moving stock reports.
- Liaise with the Assistant Accountant to conduct a physical inventory of all storerooms at the end of each quarter.
- Prepare a comparative report of the physical inventory and the inventory in EPAC showing a list of variances if any and explain all variances identified. This report must be submitted to the Assistant Accountant quarterly for review.
- Conduct regular spot checks on the items appearing on inventory cards to ensure that the physical inventory agrees to the items on the card.
- Utilize EPAC inventory module for the efficient management of inventory and submission of monthly inventory reports to the Assistant Accountant/Accountant.
- Provide costs to Accounts on inventory items to be used on NIPRO maintenance or project quotations.
- Compile and maintain a listing of all NIPRO specialty/shared tools, log issuance and return of tools, to and from technicians and ensure tools are cleaned and functional after use.
- Perform such other duties assigned as a NIPRO authorized driver from time to time.
SKILLS, KNOWLEDGE, AND ABILITIES
- Strong interpersonal skills Customer Service
- Strong computer competence
- Demonstrable analytical thinking ability
- Ability to maintain a high level of accuracy
- Excellent time management
- Strong organizational skills
- Flexibility to work overtime/weekends, as required
- Detail oriented
- Valid Driver’s License
QUALIFICATIONS AND EXPERIENCE
- Advanced Level or an Associate degree in Business Management
- Knowledge of computerized inventory management systems
- Comprehensive knowledge of Microsoft Office Software- Microsoft Word/Excel/Access
- A minimum of two (2) years’ experience in inventory and procurement environment
PLEASE NOTE THAT ONLY SUITABLE APPLICANTS WILL BE ACKNOWLEDGED.
Applications should be emailed to humanresource@nipro.org
The deadline for receipt of applications is 4:00 pm November 22nd 2025
Please note that only suitable applications will be acknowledged.